Authorised Economic Operator (AEO)

Maintenance services ensuring continued status compliance

Achieving AEO status marks the end of a lengthy internal process and successful auditing by HMRC.

It is easy to relax once certification has been achieved, knowing the next scheduled AEO audit will not be due for another year.

We have found from experience that periodic maintenance days ensure you are keeping up to date with your newly established audit trails, ensuring you don’t get caught out down the line.

We recommend a quarterly, biannual or annual maintenance program, depending on the extent of your economic activities.

Our maintenance services can be tailored to suit your business needs. Below is an example of our standard maintenance options for AEO-C and AEO-S.

Customs Compliance Maintenance (AEO-C)

• Review of customs activities and documented procedures

• Ensuring that documented procedures are being compiled with, looking for supportive evidence

• Review of IT systems & security, plus prompting of carrying out new IT intrusion testing.

• Customs entry auditing

• Review of data submitted to HMRC to ensure all significant updates have been communicated to AEO Central Site

• Review and testing of Customs competency levels within your organisation

• Advise on any additional AEO requirements that need to be implemented as experienced in recent audits

Safety and Security Maintenance (AEO-S)

• Thorough review of physical security to ensure compliance

• Full review and update of risk and threat assessment

• Review and update of your business continuity plan (BCP)

• Review and update of company security plan

• Review security measures submitted to HMRC to ensure all significant updates have been communicated to AEO Central Site

• Review security related non-conformance reports. Provide mitigation advice if trends are visible

• Review HR processes, including induction, safety & security training & references / DBS checks

Maintenance Services

All of our maintenance days are completed with you on site. We can change the focus of the visits depending on your needs or compliance concerns, to ensure you get the maximum benefit.

Additional services include:

• A full review of customs classifications and procedures

• External audits of suppliers against AEO-C or AEO-S criteria

• Documenting new procedures or re-writing existing procedures

• Acquiring additional standards on the back of the established AEO audit trails such as ISO 9001: 2015 Quality management and ISO 28001: 2007 Security management systems for the supply chain

• Reassessment preparedness review

• Customs Comprehensive Guarantee (CCG) application guidance

It is crucial that you don’t now get complacent and risk your AEO status by not maintaining the processes you established in order to gain AEO in the first instance!

How Vartan can help you

Regular external audits and health checks will ensure ongoing compliance with AEO criteria, along with refresher training for staff and regular procedure reviews to keep up with your operations as they change over time.

We can attend during HMRC reassessments to provide ongoing support and expertise, and will be on hand to deal with any post audit matters.

Our ongoing AEO maintenance services are designed to ensure that your procedures and audit trails are managed at the required level, protecting your Authorised Economic Operator status.

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