Phased approach for Entry Summary Declarations

The government has this week announced plans to phase in for EU imports the pre-arrival forms known as Entry Summary Declarations, if the UK leaves the EU without a deal.

Officials on Monday (18th February) held a series of meetings with organisations who represent the haulage industry and handle a significant portion of the UK’s cross border trade, to confirm that from 29 March, the status quo will be temporarily maintained as they will not need to submit Entry Summary Declarations on imports for a period of six months.

You can find more details in the HMRC update here.

Please contact us for further information.


HMRC confirms extension of CIP10 indirect representation transition

HMRC have recently confirmed to the trade that they are prepared to extend the transition to the change in approach on indirect representation for some customs authorisation holders, which they published in CIP10 (2018).

“We (HMRC) believe that the position set out in CIP 10 (2018) is the correct interpretation of UCC legislation and ask traders to adjust their processes as soon as they are able, however, we recognise the multiple challenges that are effecting businesses involved with international trade at the moment and are prepared to accept that current practices can continue until 1st October. We will issue a further Customs Information Paper setting out this position in due course.”

Please note that this position may change subject to Brexit agreements.

You can find HMRC’s CIP10 guidance here.

Please contact us for further information.

Advice for hauliers operating in EU countries

Guidance issued on permit application scheme, but there’s a deadline: 12 November 2018.

There is some important news this week for UK commercial drivers and haulage companies transporting goods abroad. In the unlikely event that the UK leaves the EU without a deal on 29 March 2019, commercial drivers will need extra documentation to drive in the EUand EEA.

You can find more details in the Traffic Commissioner’s news update here.

CDS to replace CHIEF

The Customs Declaration Service (CDS) will replace the current Customs Handling of Import and Export Freight (CHIEF) service and its functionalities. CDS will be compatible with the EU Customs Data Model and UCC requirements.

CDS will introduce a number of changes to the way in which Customs entries are prepared and processed. Some of the major changes are listed below:

The old C88 will disappear completely and instead of ‘boxes’ to complete, the declaration will now consist of data sets. HMRC will be publishing a correlation table that lists the old C88 box numbers and the data set that now replaces it.

Initially declarants will have to select which of 6 ‘Declaration Categories’ is applicable to their ‘entry’ and then complete 8 data elements per declaration.

The UCC data elements are grouped in sections:

Group 1: Message Information (including Procedure Codes)
Group 2: References of messages, document, certificates and authorisations
Group 3: Parties
Group 4: Valuation information and taxes
Group 5: Dates, times, periods, places, countries and regions
Group 6: Goods identification
Group 7: Transport information (modes, means and equipment)
Group 8: Other data elements (statistical data, guarantees and tariff related data)

Group 3 will require much more information about shippers/exporters/importers/buyers than previously required on the C88.

Note also that the CPC (Customs Procedure Code) will now be split into 2 parts, the 1st 4 digits in one section then the remaining 3 digits in another field.

Importers will be required to provide a lot more data to their clearance agent/freight forwarder for CDS and there will no longer be any hard copy C88 or E2 available for auditing purposes. MSS data will now be free to obtain and will be available online, so this may be the way in which auditing of declarations made on an importer’s behalf will have to be checked.

There will no longer be an entry number; each declaration will now have a unique MRN.

HMRC will introduce CDS in 3 stages:
1. A group of importers will start making declarations on CDS from August 2018
2. All importers will be able to use CDS from November 2018
3. Exporters will be able to use CDS at a later date

There will be limitations on usage for the first declarations from August. Details are available from the HMRC website here

The August amendments to the printed tariff should contain the details of how to complete the various data sets.

Please contact us for further information.

Ligentia awarded full AEO status

Project Managed by Vartan, global freight forwarder Ligentia have been awarded full AEO status in the UK, thereby reducing their customs and supply chain risk. Ligentia work closely with a number of sectors – including retail, defence and mining – where becoming a trusted trader is increasingly important in meeting client expectations. Ligentia also view obtaining AEO status as a key strategy in reducing risk associated with UK & EU movements post-Brexit.

Fundraising Charlie Chaplin

Vartan’s Neil Bird joined hundreds of other runners for the Kesgrave 5km fun run this weekend. In his Charlie Chaplin fancy dress, Neil was one of 380 people who took part in the race, raising money for the Kate Moyes Memorial Fund at St Elizabeth Hospice. Well done Neil!

Picture: Chloe Barry. Read the full report and see more pictures on the Ipswich Star website here

Vartan steers Forth Ports through AEO accreditation

Vartan has successfully guided Forth Ports in obtaining Authorised Economic Operator (AEO) status for part of its Scottish operations. This newly awarded certification makes these the first ports in Scotland to benefit from full AEO status. The ports include the largest container port in Scotland, Grangemouth the largest enclosed deep water port, Leith and a thriving Ro/Ro service in Rosyth.

Commenting on the accreditation, Stuart Wallace, chief operating officer at Forth Ports says: “This is great news for our Scottish ports and the accreditation publicly reinforces our commitment to efficient and secure processes across all our operations. It also gives our clients greater reassurance and forms a key part of our overall planning for Brexit.” Read the full story on

AEO – what you need to know

Holly Tonge, Manager at Vartan, is presenting a webinar for the Institute of Export & International Trade, as part of their free online information service, Open to Export.

“AEO – what you need to know” will take place on 14 March 2018 at 14:00. In this 1 hour webinar Holly will cover the essentials of Authorised Economic Operator status and why it might be more important for businesses after Brexit.

You can register for the webinar here (it’s free!) and find out more about Open to Export here